In the first two posts, I shared how I redefined Sound of Fractures as a creative studio and mapped the tasks required to bring this vision to life. The next challenge was to build an operational framework that could support these goals. This was about answering key questions: What roles and workflows would keep the studio running? How could I make this framework scalable as my projects grew?

In this post, I’ll walk you through the process I used to structure Sound of Fractures as a functioning business. I’ll share specific prompts, AI responses, and excerpts from the operational plans and conversations that guided me.

1. Starting with Key Roles and Responsibilities

The first step in creating the framework was identifying the roles needed to support the studio’s operations. Drawing from the "New Sound of Fractures Framework,"

Here is the full response from Claude:

“Based on the documents, here's a recommended operational framework for Sound of Fractures:

Core Team Structure:

1. Communications & Operations Manager

• Project/campaign management

• Brand/venue outreach using established frameworks

• Email and inquiry management

• Administrative coordination

• Budget tracking

• Basic legal/contract review

1. Content Production Team

• Social media content editing

• Video production from provided footage

• Graphic design support

• Content calendar management

• Platform-specific optimization

1. Specialized Partners (Project-Based)

• Live booking agent focused on experimental/electronic music

• PR firm for specific campaigns

• Technical production support for exhibitions/events

• Development support for interactive elements

Immediate Actions:

1. Recruit Communications Manager

• Part-time initially

• Experience with music/arts administration

• Understanding of Web3/blockchain beneficial

• Strong writing/communication skills

• Project management capabilities

1. Establish Content Workflow

• Create content templates/guidelines

• Set up approval processes

• Define brand consistency standards

• Implement project management tools

1. Develop Partnership Strategy

• Prioritize venue/exhibition outreach

• Create standardized partnership decks

• Build targeted prospect list

• Schedule regular outreach campaigns

Budget Considerations:

• Communications Manager: £25-35k (part-time)

• Content Production: £2-3k monthly retainer

• Project-based specialist fees as needed

Would you like me to expand on any of these areas or provide specific job descriptions?”

I next asked it to visualise this in a chart to help me get my head round it all:

This is useful to me, it allowed me to start answering the question more specifically of what will an artist team look like in the future. Its something I had thought about a lot in the past and although I already felt I knew the answer: which was a core team and then project specific teams, this felt more organised and official to map it out this way.

2. Responsibilities and requirements

The next step would be building a team, or at the very least getting a step closer to the “what do i need” answer. 95% of the time the answer to any exploration of what you you need as an artist is that you need to do it yourself and push yourself to be better.. but this exploration can really help with that, or maybe in this case given the amount of work and other commitments that expanding and letting go some of the obsessive control I take over my work is going to the the answer. Next I started to unpack the idea of 'roles’ in more detail, what kind of people, what kind of task, what kind of skills:

Here are the detailed role responsibilities and requirements:

COMMUNICATIONS & OPERATIONS MANAGER

• Core Responsibilities:

  • Project management for initiatives like SCENES

  • Brand/venue partnership outreach

  • Email and community management

  • Budget tracking and reporting

  • Contract review and coordination

  • Team coordination

• Requirements:

  • 3-5 years experience in arts/music administration

  • Strong project management skills

  • Understanding of Web3/blockchain

  • Excellent written communication

  • Budget management experience

• Salary: £25-35k (part-time)

CONTENT PRODUCTION TEAM

• Social Media Editor:

  • Edit and optimize provided content

  • Maintain content calendar

  • Platform-specific optimization

  • Community engagement

  • Analytics tracking

  • Requirements: Experience with music/arts content, video editing skills

• Video Production:

  • Edit raw footage into polished content

  • Create motion graphics

  • Format for different platforms

  • Requirements: Premier Pro/After Effects expertise, music industry portfolio

• Graphic Designer:

  • Create consistent visual assets

  • Design marketing materials

  • Support exhibition materials

  • Requirements: Experience in music industry design, modern aesthetic understanding

PROJECT-BASED PARTNERS

• Live Booking Agent:

  • Focus on experimental/electronic venues

  • Understanding of hybrid performances

  • Exhibition space connections

  • Revenue share model expertise

• PR Firm Requirements:

  • Electronic music expertise

  • Art world connections

  • Web3/blockchain understanding

  • Track record with similar artists

Would you like sample job postings for any of these positions?

Conclusion:

Building the operational framework for Sound of Fractures was a crucial step in turning the vision of a creative studio into a functional business. By defining roles, streamlining workflows, and planning for scalability, I created a system that supports my current projects and leaves room for future growth… at least on paper. The reality is often different, and as with any AI output you need to embed your individuality into it. The operational frame work and roles has been a useful next step for me, because ultimately where I’m headed is action, and the next step will be to see if I can use these AI tools to create some actionable task and steps and the tools needed to facilitate them.